October 12th, 2016 – Board Meeting Minutes

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October 12th, 2016 - Board Meeting Minutes

AWHOA Board of Directors (BOD) Meeting Minutes October 12, 2016

William Scism, President Patrick Gerdes, Vice President/Secretary William Mckinnon, Director John Maloney, Sr., Director Tom Finkle, Director

  1. 1)  The meeting was held on 12 October, 2016 at 5704 Farrel Way and began at 6:07pm
  2. 2)  Quorum Confirmation: Board members present: Tom Finkle, William Scism, Patrick Gerdes,

    and William McKinnon. John Maloney was absent. A quorum was confirmed

a. Introduction of guests: Paula Cole, Barry Peterson, and Barb Peterson

  1. 3)  Approval of minutes: The minutes from the July 13, 2016 meeting were approved. All directors had reviewed these minutes prior to meeting. The minutes were posted to the website
  2. 4)  Financial Review: Mr. Schwartz reviewed the current Profit and Loss Statement, the Balance Sheet and the Budget, carefully providing details of each item. This will be available for review on the website.

a. Barnes lots are up to date on the payment schedule


1) ARC Update – Up to date, various projects recently approved for fencing. a. Area of note regarding screen enclosure at 1129 Adrian Way

  1. Issues have arisen regarding recent projects, particularly a front porch screen enclosure that was erected without ARC approval
  2. Screen was disapproved by ARC because it is not consistent with the rest of the subdivision homes
  3. Mr. and Mrs. Peterson are requesting an appeal to the board
    1. An appeal has been granted by the board and the screen can remain

      with the understanding all future projects must be submitted to the ARC

      for approval.

    2. This was agreed upon by the ARC, Board, and Mr. and Mrs. Peterson
  1. 2)  Welcome Committee – up to date, no current activity at this time
  2. 3)  Roundtable –
    1. Discussion was held about possibly doing ditch cleanup twice a year to keep it under control. No move is being made at this time but should be thought about for next year.
    2. Mr. McKinnon voiced concern to rethink treasurer duties. He does not feel comfortable continuing to do the taxes and suggested an audit be done twice a year for the treasurer to sit with bookkeeper to go over the numbers.


  1. 1)  Culvert Repair – Culvert repair is currently in progress. Repairs should be completed in the next 7-10 days.
  2. 2)  Ditch Cleanup – Ditch cleanup will begin once the culvert repair is complete
  3. 3)  Covenant Enforcement – Mr. Schwartz has been upholding the enforcement letters regarding

    trash cans, grass cutting, etc. This has proven to be effective and it appears most lots are in compliance.


  1. 1)  1129 Adrian Way Arc Request – See info listed above under ARC Committee Update
  2. 2)  Vacant Lot Letters sent out – Letters have been sent and mowing should begin this week for the

    Barnes lots

  3. 3)  Addition of East pond for cleanup – Motion was approved by board to include this with the

    ditch cleanup

  4. 4)  Dead Trees near East Pond – Motion was approved by board to include this with the cleanup as


a. Total cost of culvert repair, ditches, east pond, and dead tree cleanup is $14,000 –

Board has approved Sunshine Excavating (Dominic) to handle these projects.


  1. A motion was approved by the board to set aside $750 to replace the picnic tables by the pond on Farrel Way. They are in bad shape and in need of replacement.
  2. Discussion was had about possibly raising the dues to $300 a year to help cover road repairs and other expenses or to do an MSBU for the road repairs.

NEXT MEETING: Annual meeting is scheduled at the firehouse on December 10 at 2pm Bill Scism thanked the directors and the guests. The meeting adjourned at 7:45pm.

Respectfully Submitted,

Patrick Gerdes

Patrick Gerdes, Vice President President


William A. Scism

William A. Scism,

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