February 24th, 2016 – Board Meeting Minutes


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ADRIAN WOODS HOMEOWNERS ASSOCIATION (AWHOA)
PO Box 732, Milton, Florida 32572

AWHOA Board of Directors (BOD) Meeting Minutes
February 24, 2016

DIRECTORS
William Scism, President               Patrick Gerdes, Vice President/Secretary                William McKinnon, Director

John Maloney, Sr., Director        Tom Finkle, Director

1) The meeting was held on 24 February 2016 at 5704 Farrel Way and began at 6:35 pm.
2) Quorum Confirmation:  Board Members present:  Tom Finkle, William McKinnon, William Scism, , Patrick Gerdes(phone). John Maloney Sr. was absent.  A quorum was confirmed.

 

3) Approval of Minutes:  The minutes from the December 10, 2015 Board of Directors meeting were approved.  All directors had reviewed these minutes prior to the meeting.  The minutes were posted to the website.

 

4) Financial Review:

Mr. Schwartz reviewed the current Profit and Loss Statement, the Balance Sheet and the Budget, carefully providing details of each item. This will be available for review on the website.

***review of 2016 Assessment Collection Status***

 

OLD BUSINESS

  • Ditch Cleanup -- A discussion took place regarding the ditch cleanup. It was agreed upon all members we would like to keep better control of the ditches this year. Currently, there are multiple bids in place that need to be decided on who to go with so we can stay ahead of the ditches and landscaping this year.
  • Committee Reports
    1. Architectural Committee – Committee is up to date. Nothing to report at this time, other than providing insight to people with questions.
      1. Architectural requests are on the website for historical review
    2. Welcome Committee – A letter has been given to the new neighbors at the corner of Ashley Rd and Adrian Way. Additional letters need to be drafted and given to other new neighbors that have recently moved in.

 

NEW BUSINESS

  • Landscape Contract Bids -- We are currently waiting on two proposals and when they come in, the decision will be made by discussing the issue via email because the mowing will need to begin prior to the next meeting. It was also noted that Lenny Abshire’s price is negotiable.
  • Covenant Violations – It was discussed there are still a number of trash can violations as well as trailers that are in view from the street. We are starting to see weeds getting long on some lots as well. It was agreed by the board that a newsletter would be drafted to go out to all in the subdivision, letting them know of upcoming events as well as “reminders” about trashcans, manicured lawns, and other bylaws and covenants that need to be adhered to.

 

 

NEXT MEETING: The next regular meeting of the Board of Directors is scheduled for 6pm on May 18, 2016 at 5612 Farrel Way.

 

Bill Scism thanked the Directors and the guests.  The meeting adjourned at 7:35pm.

 

 

 

Respectfully Submitted,                                                                                           Approved,

Patrick Gerdes                                 William A. Scism

Patrick Gerdes, Vice President                                                                              William A. Scism, President

 

 

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